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2019 Group Moving Guide: How to Effectively Plan for an Office Move
May 22, 2019
A group move is defined as moving 10 or more employees at the same time, to the same place, for the same business reason. For those involved in planning and executing a group move, the pressure and stress from being tasked with such a critical assignment can leave one flustered, anxious, and distraught. At Excel Moving & Storage, we know that the management and execution of a group move plays an essential role in the stabilization of a company’s profits, employee morale, and business flow, which is why we have prepared a list of tips for optimizing your group move in order to dispel the negative side effects that are common amongst group moves.
Know What’s Going On
Your peers and employees are all going to have different reactions to the news of a move. Some may be thrilled and others may be temperamental. The best way to increase employee buy-in and morale is to be prepared as early as you can be. This doesn’t mean you should be packed too early, but it does mean that you should have a coherent, well-developed argument as to why this move is going to positively impact everyone involved. Communication is vital in a group move, and if you have the facts, stats, and data to back up why this move is beneficial then you are going to see more positive reactions from your employees.
There are multiple steps you should take in order to create a compelling case for employees when persuading them why an office move is beneficial:
First, you need to identify the resources that you are going to need. Establish who is and isn’t moving, which will then allow you to decide if outside help is needed or not. Once you know who is moving, it is important to gather information about those being moved, such as their position, salary, manager, and if any of this data will change with the move. Knowing all of these facts about those moving will allow for you to better answer individualized questions employees may have.
The next step is to create a timeline of the moving process. Define your objectives, develop a communication program, establish a pre-move orientation, and ask for feedback from those being moved. Having every step of the move outlined beforehand will provide you with a clear schedule that will optimize efficiency.
Moving the Team
While moving the team, there are several items that you are going to need handy for your employees to see, including an agenda, a schedule of events, material about the new location, a relocation policy, a reimbursement policy, contact information, and a FAQ document.
Beyond this information, you shouldn’t have to worry about much more on moving day if you put your trust in the hands of an Allied Van’s agent like Excel Moving & Storage. With the corporate relocation services that we provide at Excel Moving & Storage, we can assist in the safe transportation of all of your employees’ belongings statewide, nationwide, or internationally. We realize how clustered a group move can be, which is why we want to take as much pressure off of your shoulders as possible.
Allow Excel Moving & Storage to Orchestrate Your Group Move
By customizing your North Carolina company’s relocation services, we efficiently and effectively provide clients with a stress-free move to any destination on the globe. If your company is in need of relocation services or if you are preparing to announce a relocation, contact Excel Moving & Storage at (919)-213-6694 or (336)-939-6450 so we can discuss the most efficient ways to carry out your relocation process.
